A leave application is a document that a student or an employee fills out in order to ask for time off. The purpose of a leave application is to provide the principal or employer with all the necessary information about the leave, such as the reason for taking the leave and the dates of the leave. The document should be filled out accurately and honestly by them, and it is important to include all relevant information, such as contact information and any other pertinent details.

How to Write Leave Application Format for School, College and Office

The leave application should be submitted to the authroized authority in a timely manner, preferably ahead of time so that there are no surprises. If approved, the authroized authority will typically provide a letter or other documentation stating that the leave has been authorized. The purpose of a letter of leave application is to notify your employer of your absence from your office, school, college, or any other workplace. Here, on this page, we are providing various types of leave application, their format, elements, structure and samples.

What is a leave letter?

A leave letter is a document that an individual writes to their school administration or office management in order to request time off from work. The employee may need time off for a variety of reasons, such as to care for a sick family member or to take a vacation.

Types of Leave Application

The types of leave applications will mainly depend on your reasons. Some of the common leave are given below.

  • Casual Leave Application
  • Leave Application for Marriage
  • Leave Application for Study break
  • Sick Leave Application
  • Maternity Leave Application
  • Leave Application for Vacation
  • Half-Day Leave Application

What to include in Leave Application?

  • Salutation
  • The subject of the application
  • Reason for Your leave
  • Number of leaves needed (particular dates)
  • Work plan during your absence
  • Contact information
  • Signature

Leave Application for School


The Principal

Landla Public School

31 May 2022

Subject: Leave Application for 4 Days

Respected Sir,

I am a student of class Xth C in your school. I would like to inform you that I have a marriage function to attend in Delhi thus, I won’t be able to attend school from 6 June to 8 June 2022. In light of the reasons above, I would like to request your permission. Once I return to school, I will make sure all my missed work is completed.

Thank you.

Yours Obediently,


Sick Leave Application for School

The Principal / Class teacher,
Landla Public School,
XYZ City.

Subject: Request to sick leave for 3 days.

Respected Sir/Madam,

I am a student of Class 8 A. As I am suffering from fever, I am unable to attend the school. Please grant me leave from 4th June 2022 to 8th June 2022 since I have been prescribed to rest for at least 5 days by my family doctor. Hope, you will consider this.

Thanking you.

Your obedient student,

Gaurav Raj

Sick Leave Application for Office

Neha Sharma
Human Resource Department
31 May, 2022

Subject: Sick Leave Application


Due to a severe viral infection, I am applying for sick leave from work, and I am writing to let you know. Due to this infection, I won’t be able to come to work for at least 6 days. My doctor advised me to rest and recover appropriately. For your reference, I have attached my doctor’s report.

Kindly grant me a leave for 6 days. If you have any questions or need clarification regarding this project, feel free to contact me at your convenience.

Thanking you,
Akshat Jain
Content Department

Sick Leave Application for Office

Annual Leave Application Format

The purpose of this application is to inform that I will be taking my yearly leave for a long period of time. Because there is still time left in the year, I intend to use all my leave days.

Please take into consideration my leave request of thirty days because I am planning a long vacation with my family. I would like to take the leaves between 11th June 2022 and 10th July 2022.

For the time when I won’t be available, Rajesh has been assigned my tasks. Since we work on the same team, he/she knows them very well. Most of the tasks I have already completed, only a small part remains.

When I am out of the office, you can contact me at my email address or contact number (provide).

Yours Sincerely,
Neha Chauhan

Half-Day Leave Application

Subject: Half-day Leave

Respected Ma’am/ Sir

Since I have to visit my home for completing some necessary task on 6 June 2022, I will need half a day off. I plan to be in the office on 6 June 2022 for the first half of the day and leave by 2 PM. I will, however, make every effort to finish as much work as possible from my end without leaving any dependencies.

Thanking You

Yours Sincerely
Neeraj Jha

Leave Application due to Death in Family

Subject: Leave Application due to demise of a family member

Respected Ma’am/ Sir

I am sorry to have to ask you for an emergency leave today due to the sudden passing of a family member. I am asking for three days leave from 6 June 2022 to 8 June 2022.

If you have any questions about my work or in case of emergencies, you can reach me on my mobile phone. I deeply apologize for the inconvenience this may cause. I will surely return to my duties on 8th May 2022. On my behalf, I’ve asked Madan to check on my teammates.

Thanking You

Yours Sincerely
Mohan Lal
Team Leader – Content

Maternity Leave Application

Subject: Paternity leave application

Dear Sir/Madam

I am writing to request maternity leave from 8 July 2022 to 8 October 2022 for a period of three months. I will return to work soon after returning from my leave.

As I will be away for a very long time, I have authorized Ruchi to take over my responsibilities. He/she has graciously agreed to take over my chair for 90 days.

Please find attached my medical certificate along with other information required to apply for leave.

I am requesting that my maternity leave request be approved for the aforementioned period. In the case of an emergency, please contact me at my email address or contact number.

Thanking You,
Juhi Sharma
Content Department

Paternity leave Application

Subject: Paternity leave application

Dear Sir/Madam

In this letter, I am informing you that my wife is nearing the end of her pregnancy and the due date is quickly approaching.

We are expecting our first child, and I cannot wait to hold my child during her delivery and a few weeks after.

I am requesting 30 days of leave, starting from 8 June 2022, because my parents will join us soon.

In the meantime, my associate Richa will take care of the important tasks until I return to work.

I hope that you understand my situation and will approve my paternity leave soon. In the case of an emergency, please contact me at my email address or contact number.

Thanking you,
Rohan Sharma
Team Leader – Marking Department